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Distribution

Accounting Document Automation

Document IntelligenceDistributionAccounts PayableERP
CLIENT PROFILE:Food distribution company processing thousands of purchase orders and supplier invoices monthly
DEPLOYMENT TIME:6 weeks
SYSTEM:Document Intelligence + ERP Integration
SCOPE:Automated invoice processing and purchase order reconciliation

KEY IMPACT

71% ↓
Processing time
64% ↓
Accounting errors
82% ↓
Late payments
$750K+

SYSTEM DEPLOYED

Document Intelligence
Automated invoice processing and purchase order reconciliation
Sources
  • • Purchase orders
  • • Supplier invoices
  • • Payment terms
Systems Integrated
  • • ERP systems
  • • Accounts payable
  • • Supplier portals
Deployment Time
6 weeks

SYSTEM ARCHITECTURE

Invoices → Intelligence Engine → PO Matching
                                   ↘ Validation → ERP System

THE SITUATION

A food distribution company processing thousands of purchase orders and supplier invoices monthly relied on manual data entry and reconciliation. Accounting teams spent hours matching invoices to purchase orders, verifying pricing, and resolving discrepancies. Late payments due to processing backlogs strained supplier relationships. Errors in invoice coding led to incorrect expense allocation and month-end close delays.

DEPLOYMENT

Mirage deployed agents that automatically extract data from invoices, match against purchase orders, verify pricing and terms, and flag discrepancies. Invoices that pass validation flow directly into the accounting system without manual intervention. Integration with existing ERP was completed in 6 weeks.

RESULTS

Invoice processing time reduced by 71%. Accounting errors fell by 64%. Month-end close accelerated by approximately 3 days. Supplier payment timing improved, reducing late payment incidents by 82%. Accounting team reallocated approximately 2.5 FTEs from manual processing to exception handling and analysis.

YEAR 1 VALUE

Admin labor reduction$380,000
Accounting error reduction$210,000
Reconciliation backlog reduction$180,000
Total Value$750K — $1.1M
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