SUBCONTRACTOR BID LEVELING
Send in the subcontractor bids you've received for one scope package. Get back every line item matched to scope, with exclusions and pricing gaps flagged, in 48 hours.
Running at OCBM, John Cockerill, and a US rail contractor.
THE REALITY
Dozens of subcontractor bids arrive in dozens of formats, all before the same deadline. Estimators match them by hand, and whatever gets missed becomes a change order later.
HOW IT WORKS
01
Mirage reads subcontractor bids as they come in by email or upload, whether PDF, scanned, or spreadsheet. It extracts each trade's line items, quantities, and pricing into a structured format, no manual retyping.
02
Each extracted line item is compared against the project's defined scope of work. Exclusions, missing scope, and quantity mismatches are flagged individually, with the reasoning visible so estimators can confirm or override every flag.
03
Leveled bids land in the format your estimating workflow already expects, ready to drop into your comparison sheet or into Procore, Autodesk, or SAP. No new software for the team to learn.
THE OUTPUT
| Line Item | Trade | Vendor A | Vendor B | Vendor C | Status |
|---|---|---|---|---|---|
| Cast-in-place concrete, foundations | Concrete | $412,000 | $398,500 | $405,200 | Included, all vendors |
| Rebar supply & install↳ Vendor B priced material only. Install labor is missing from their bid. | Concrete | $86,400 | $61,000 | $84,900 | Scope gap |
| Waterproofing membrane | Building Envelope | $54,300 | $52,900 | Not bid | Missing bid |
| Site fencing & signage↳ Vendor C's quantity take-off is roughly double the scope drawing's linear footage, flagged for review before award. | General Conditions | $18,600 | $17,900 | $34,200 | Quantity mismatch |
PROOF
OCBM
Dedicated agent flags discrepancies across DCE, CCTP, and drawing revisions before a bid is submitted
Measured quantities feed straight into bid pricing and quantity schedules
100% of quantities traceable to a source drawing
US Rail Contractor
31 scope-to-spec inconsistencies caught before submission
14 geometry, 9 missing scope items, 8 contradictory figures
0 required post-inspection remediation
Send us the subcontractor bids for one active scope, and we'll show you what the leveled comparison looks like, exclusions included.
FAQ
No, on both counts. It removes the manual reconciliation work, not the judgment call or the software you already run. Estimators still review every flagged exclusion, gap, and quantity mismatch before a bid gets awarded, and leveled bids drop into the comparison sheet and systems your team already uses, Procore or Autodesk included. Mirage surfaces what to look at; nothing is migrated and nothing is decided without your team.
It's flagged the same way a missing item is: called out individually as extra scope, with the reasoning attached, rather than silently added to or left out of the comparison. Your team decides whether it changes the award, not the system.
It processes scanned plans, photographed pages, and native PDFs the same way, adapting to different scan quality and layout without requiring a specific file format. Every extracted line item can still be reviewed and corrected before it's used.
Yes. Subcontractors rarely use the same line-item structure, and Mirage doesn't require them to. It maps each vendor's own breakdown back to your project's scope of work, so bids in different formats still compare on the same basis.
It gets flagged, not silently dropped. Missing scope, excluded items, and quantity mismatches are surfaced individually with the reasoning behind each flag, so your team can confirm, override, or follow up with the subcontractor before award.
Yes. Leveled bids are structured to drop into the comparison format your team already uses, rather than requiring a new one. The extraction step is what changes; how your team compares and awards stays the same.
Yes. Every extracted line item and every flag is reviewable before it's used. Nothing is pushed toward an award decision automatically; the system prepares the comparison, and your team makes the call on every project.
Under four weeks on average to a production deployment, following the same audit-then-pilot approach as our other construction agents: indexing and setup first, then a parallel pilot on one real bid package.
Pricing starts with a fixed-price pilot run on one real bid package, so you see the output before committing to anything larger. After that, it moves to an annual subscription priced by volume, quoted in your first conversation with us.
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